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Tender Documentation for Grounds Maintenance Contract

This Tender Opportunity has now closed. 

Bishop's Itchington Parish Council

Grounds Maintenance Contract - 1 March 2023 to 28 February 2026



Tenders are invited for grounds maintenance work in Bishop's Itchington to include grass cutting and litter picking in the cemetery, chruchyard, recreation area (playing fields, play area and hard court area), roadside verges, greens and footpaths for 3 years begining on 1 March 2023.

General Information:

Bishop's Itchington Parish Council is offering a 3-year fixed price contract that will run from 1 March 2023 to 28 February 2026 and you should therefore take this into account when considering your costings.

Below is documentation to help you to formulate your tender incuding a copy of the draft contract. This is for information purposes only as it includes details of all tasks to be undertaken. There is also a copy of the Grounds Maintenance Standards expected for grass cutting, verges, shrub bed maintenance, hedge maintenance, maintenance of hard areas, management of litter and monitoring of the contract.

References to footpaths are public footpaths /alleyways which link different areas of the village and include the following:
• Link between Starbold Road to Lakin Drive,
• Link between Lakin Drive to Chapel Street,
• Link between St Michael’s Close to Gaydon Road,
• Pellett’s Lane (leads off from the bottom of Mount Pleasant),
• Rear of Starbold Road garages to first kissing gate in Scowcroft Drive.
Knightcote Grange is the area off Knightcote Road and includes Scowcroft Drive, Parrish Close and Mandale Close. There are some additional maintenance tasks in this area which are detailed in the draft contract. A plan showing the the areas of maintenance referred to is attached.
Plans/maps of the village are also attached showing all the areas for which the parish council is responsible as follows:
• Verges, Greens and Footpaths,
• Recreation Ground showing Playing Fields, Play Area and Hardcourt Area (Shown as tennis courts),
• Cemetery and churchyard locations,
• Cemetery,
• St Michael’s Churchyard.

Submission of Tenders:

The deadline for receipt of sealed tenders is 1.00pm on Monday 9th January 2023.

The tender should include:

  • Names and contact details for two references,
  • Copy of your Public Liability Insurance,
  • Copy of your Spraying Certificate,
  • Pricing schedule to show your calculated costs and the total cost per annum for the three-year period.

Your tender should be sent to:

Clerk to the Council,

The Old Sorting Office,

Chapel Street,

Bishops Itchington,


CV47 2RB

A decesion on the award of the contract will be made by the parish council before 31 January 2023 and all applicants will be notified of the results in writing.

Please be aware that as this is a public sector contract, certain details of the successful tender will be published on the Contracts Finder website following the award of the contract.  If you consider any of the information in your tender to be commercially sensitive or confidential, please make that clear in your accompanying letter so that we can take this into account when deciding what information to publish. 

If you have any questions and/or would like to be shown around the village, please contact the Clerk to the Council, Karen Stevens via email: or telephone 07502235503.


Draft Grounds Maintenance Contract 2023 to 2026

Grounds Maintenance Standards

Maintenance Knightcote Grange

Verges Greens and Footpaths Map

Bishops Itchington Recreation Ground Map

Cemetery and Churchyard Location Map

Bishops Itchington Cemetery Map

St Michaels Chruchyard

Gounds Maintenace Contract Pricing Schedule