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Policies and Documents

The council's policies and documents are available to be downloaded from this page.

Standing Orders

This document sets out the rules for running council meetings and conducting the council's business. It gives detailed instructions on the procedures for debate, the clerk's duties and delegated powers and various other functions of the council.

Financial Regulations

This document sets out in detail how the council must run its financial business. More information about finance and the council's accounts can be found on the 'Finance' page.

Complaints Procedure

This document explains what to do if you are unhappy with the service you have received and would like to raise a formal complaint about the council's staff or its procedures. If you decide to submit a formal complaint, please do so using the complaint form on the right of this page.

Complaints Against Councillors

If your complaint is about a councillor, please read the information on the right of this page. Complaints against councillors are dealt with by the monitoring officer at Stratford-District Council and your complaint should be sent directly to them. More information on the process can be found in this document.

Protocol for Pre-Planning Application Discussions

The parish council is often approached by developers who would like the opportunity to meet informally with councillors to discuss their proposals. The parish council recognises that there is some value in such a meeting in terms of helping to further the interests of the local community. However, the parish council is also committed to acting with complete transparency at all times and has therefore adopted a protocol for dealing with developers. This document makes it quite clear that any meetings are without prejudice and will be properly minuted and that those minutes will be published and made available to local residents.

Community Emergency Plan

The Community Emergency Plan for Bishop's Itchington has been adopted and is reviewed on an annual basis. The plan provides a framework for the parish council to deal with the initial impact of an emergency on the local community, particularly when outside assistance from emergency services and local authorities is delayed. The key objectives of the plan are to:

  • Support community resilience,
  • Identify resources in the community available to assist during an emergency,
  • Identify loacal people and local organisations who may be able to assist during an emergency,
  • Identify vulunable people in the community and develop arrangements to assist them,
  • Provide relevant and timely local information throughout the emergency,
  • Provide appropriate contact details for the Parish Council, key community resources, the emergency services and Local Authorities,
  • Establish local co-ordination arrangements for dealing with the impact of the emergency at local level,
  • To identify and commission places of safety for the public,
  • Provide local intelligence to responders.