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Bishop's Itchington Parish Council Meeting - Monday 5 September 2022

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Notice of Ordinary Meeting of the Parish Council

Monday, 5 September 2022 at 7.30pm
The Community Centre
Ladbroke Road
Bishop’s Itchington
CV47 2RA
Members of the public and press are invited to attend the parish council meeting and are welcome to address the parish council on any items on the agenda during the public forum. 
Please note that the meeting may be recorded or filmed and that the council is unable to give any guarantee that members of the public will not be included. If this concerns you, please contact the clerk prior to the meeting. If you would like to record or film a meeting, we encourage you to contact the council in advance so that we can ensure the necessary arrangements are in place.


1. Apologies:
    To receive and consider accepting apologies from members.
2. Declaration of Interests:
    Members are responsible for determining whether they have a disclosable pecuniary interest in any item on the agenda, as defined by                regulations made by the Secretary of State and should disclose it and any other conflict of interest they may have, as soon as possible after        the start of the meeting. 
3. Dispensations:
    To receive and consider granting any dispensation requests.
4. Minutes: 
    To approve the minutes of the ordinary parish council held on 11 July 2022.
5. Public Forum:
    A maximum of 15 minutes is set aside for members of the public to address the council on any item on the agenda. A maximum of 3 minutes      shall be allowed for each speaker.
6. Planning Matters:
    1. To report the response made using delegated powers for the following:
         i. 22/01572/FUL
            Waterside Barn, Mill Pit Farm, Hambridge Road, Bishops Itchington  – Two-storey extension to existing annex.
             The application is invalid.
         ii. 22/01639/FUL
             Holmes House, Hambridge, Road Bishops Itchington, CV47 2SB – Change of use of 180m² of paddock into residential garden for the                 purpose of constructing a 50m² pool and surrounding paved area surrounded by 1.2m wall.
          iii. 22/02092/TEL28 – Regulation 5 Notification Notice Reference
              Mast, Hambridge Road, Bishop’s Itchington – Removal and replacement of 3no antennas, installation of 2no equipment cabinets and                  associated ancillary works thereto
              Requested that the replacement of the equipment blends in with the existing location i.e., be a suitable colour of green.
          iv. 22/01671/FUL
              Bishop’s Cross Car Sales, Gaydon Road, Bishop’s Itchington, CV47 2QW – Demolition of car show room and erection of convenience                store with additional retail unit.
       2. To receive report back on the following applications that went to Planning Committee:
           i. 21/03378/FUL
              Nemo Racing, Knightcote Bottom, Knightcote, CV47 2 QX – Regularisation of site layout, including structures, and proposed Grass                    Road of internal access route.
           ii. 21/03162/VARY
              Nemo Racing, Knightcote Bottom, Knightcote, CV47 2 QX – Variation of condition 1 of planning permission 09/00675/FUL dated 17                    June 2009 to allow a camping and caravan use associated with existing Radio-Controlled Model Car facility. Original description of                      development: Permanent use of land forming part of field as radio-controlled model car racing hobby club. (Upgrade of temporary to                    permanent permission).
       3. To consider the following applications:
            i. 22/01927/FUL
              Co-Operative Retail Services Ltd Chapel Street Bishops Itchington Southam CV47 2RB - Change of use to residential.
              Holding Objection submitted
           ii. 22/02375/FUL
              12 Fisher Road, Bishops Itchington, CV47 2RE - Demolition of double integral garage replace with single storey extension
            iii. SDC/22CM003
                Bishops Bowl Lakes, Bishops Itchington, Southam, CV47 2SR - Revised design of Bishops Bowl Fishery utilising the importation of                      inert material and soils
      4.   To note the following:
            i. 21/03467/FUL
               3 Butchers Close, Bishop’s Itchington, CV47 2PX – Single storey rear and side extension, new porch, and alterations.
               An appeal has been made (Ref: APP/J3720/D/22/3301916) under the Householder Appeals Service.
           ii. 22/00751/FUL
              23 Chapel Street, Bishops Itchington, Warwickshire, CV47 2RB - The erection of a storage shed and x2 bicycle parking stands at the                  rear of the premises; x5 new vintage low level LED lights facing the store sign, retractable awning to the front of the premises.
               Application approved.
       5.   To discuss enforcement regarding 20/00411/DESLB, Holmes Farm, Hambridge, Road Bishops Itchington, CV47 2SB - unauthorised                   windows.
7. County, District & Parish Liaison:
    To exchange latest information with WCC (Warwickshire County Council) and SDC (Stratford District Council) councillor.
8.  Finance:
    1. To receive monthly financial report for:
         i. July 2022.
         ii. August 2022
     2. To receive bank reconciliation report for:
         i. July 2022
         ii. August 2022
     3. To review the accounts that were paid on 8 August 2022.
     4. To approve accounts for payment 5 September 2022.
     5. To consider E-on Next Business Flexible Plan for the pavilion electric as to whether to remain on a Business Flexible 1 year plan or move            to a fixed business plan for 1 or 2 years.
     6. To accept the Internal Auditors Report for Bishop’s Itchington Parish Council for Year Ended 31 March 2022.
9.  SAAA Central External Auditor Appointment:
      To consider whether to opt out of the above arrangements.
10. Community Centre – Building Insurance Cover:
      To consider whether the parish council should be responsible for paying the above.
11. Community Grant Application:
      To consider an application from Bishop’s Short Mat Bowls Club for the purchase of new short bowls carpet(s) and scoreboard.
12. Memorial Hall:
      To receive feedback from Councillor Tressler on recent meetings of the Memorial Hall Committee.
13. Crime Prevention Toolbox Event:
      To advise the parish council of the event planned for 27 September 2022.
14. Draft Polling Review 2022 – Consultation 18 August 2022 to 19 September 2022:
      To discuss the above consultation following the final ward boundary review published in March.
15. Plough Lane Allotments:
      To discuss the way forward following the folding of the Plough Lane Allotment Association.
16. Buffer Zone (between Parrish Close and Mandale Close):
      To decide whether the area should be turned into allotments and if so whether the S106 monies from the Bovis development be used.
17. Environment & Properties:
     1. Playground Working Group Update: 
         i. Report from Working Group.
         ii. Tender documentation for new play area.
         iii. Weekly play area inspection report for July and August.
     2. BINDP Working Group Update:
         i. Report from Working Group.
         ii. Housing Needs Survey.
     3. Cemetery:
         i. To approve a contractor from the quotes received to undertake work to the reflective area at the cemetery.
     4. Miscellaneous:
         i. Tree Survey Work – how to proceed following the last tree survey undertaken.
         ii. Notice Boards – to decide whether notice boards should be ordered for the new estates in the village as mentioned at the Village                         Meeting on 25 April 2023.
18. Reports and Questions:
      Members may raise any matter in brief here.
19. Exclusion of Public & Press:
     Confidential matters, including those identified during the course of the meeting, to be discussed here following a resolution to exclude the         public under Section 100A of the Local Government Act 1972.
20. Date of Next Meeting: 
      The next ordinary meeting of the parish council will take place on Monday 10 October 2022 at 7.30pm at the Community Centre.

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