Notice of Ordinary Meeting of the Parish Council
Monday 13 April 2026 at 7.30pm
The Community Centre
Ladbroke Road
Bishop’s Itchington
Southam
CV47 2RN
Members of the public and press are invited to attend the parish council meeting and are welcome to address the parish council on any item on the agenda during the public forum.
Please note that the meeting may be recorded or filmed and that the council is unable to give any guarantee that members of the public will not be included. If this concerns you, please contact the clerk prior to the meeting. If you would like to record or film a meeting, we encourage you to contact the council in advance so that we can ensure the necessary arrangements are in place.
Yours sincerely,
Jill Green
Clerk to the Council
AGENDA
1. Chairman’s Announcements
2. Apologies:
To receive and consider accepting apologies from members.
3. Declaration of Interests:
Members are responsible for determining whether they have a disclosable pecuniary interest in any item on the agenda, as defined by regulations made by the Secretary of State and should disclose it and any other conflict of interest they may have, as soon as possible after the start of the meeting.
4. Dispensations:
To receive and consider granting any dispensation requests.
5. Minutes:
To approve the following minutes:
Minutes of the ordinary Parish Council Meeting held on 2 March 2026.
6. Public Forum:
A maximum of 15 minutes is set aside for members of the public to address the council on any item on the agenda. A maximum of 3 minutes shall be allowed for each speaker.
7. Planning Matters:
- To note the parish council's response to the following application
- 26/00518/TPO
Bishops Hill Nature Reserve, Ropeway, Bishops Itchington
7no. trees on boundary of nature reserve and properties on
Rupert Kettle Drive, Meadow Crofts, and Bishops Gate to be felled and stacked.
6no. ash trees are infected with ash dieback and 1 dead tree, are as follows:
-G1, 2no. ash trees at SP 39055 58138 - Fell
-G2, 3no. ash trees SP 39092 58120 - Fell
-T1 1 dead tree at SP 39122 58114 - Fell
-T2 1 ash tree at SP 39200 58103 – Fell
Comments due by: 8 April 2026. – No Representations
- 26/00413/ADV
24 Chapel Street Bishops Itchington Southam CV47 2RB
Change of use from a B8 storage facility to an A3 restaurant with a new Fascia and 7 parking spaces.
Comments due by: 25 March 2026 – No Representations
- To note the decision of the following planning application:
A) 25/00787/FUL
Land At, Ladbroke Road, Bishops Itchington
Erection of six detached dwellinghouses and associated works.
Planning Committee Meeting on 25 March 2026 – Granted subject to 106 Agreement
B) 26/00346/FUL
Millars Barn Lower Spring Farm Barns Gaydon Road Bishops Itchington Southam CV47 2QX
Replacement windows and installation of ASHP (retrospective).
Permission Granted 31/03/26
8. County, District & Parish Liaison:
To exchange latest information with WCC and SDC councillors.
9. Policies
- IT Policy – for approval
- CCTV Policy - for approval
- Policies & Documents – WALC Template – Agree approach and actions required.
10. Playing Fields
To discuss and agree any actions regarding:
- Playground path repairs
- Update on BISA request for cricket wicket funding support & Insurance.
- Update on Pavilion electricity charges & request for re-negotiation
11. Mandale Close – Ongoing Maintenance
- To discuss and agree weeding & watering requirements.
12. Review of Meeting Calendar 2026/27:
To review and approve meeting dates
13. Allotments
- Update to be provided on landowner engagement and improved governance structure.
14. To confirm arrangements for Annual Village Meeting.
15. Village Enquiries
- Discussion regarding Grit Bins at Bishop’s Hill Estate
- Carnival – Request for sponsorship
- Parking around Central Drive
16. Cemetery
- Request for flat headstone at Cemetery
- Request for Memorial Bench - Cemetery
17. Pre-Planning Application Discussion
To discuss the Pre-Planning Application Discussion with SP Broadway & Mac Mic Strategic Land - 16 March 2026 – 7.30pm
18. Neighbourhood Governance Proposals - WALC
Discuss potential implications and any actions
19. Finance:
i.To receive monthly financial reports for March 2026,
ii. To receive bank reconciliation reports for March 2026,
iii.To approve accounts for payment on 3 April 2026,
iv.To approve the regular monthly payments (March 2026) for the current financial year as per 5.6 Financial Regulations 2019 for England:
20. Portfolio Holders Update:
To receive updates from Portfolio Holders.
21. Reports and Questions:
Members may raise any matter in brief here.
22. Date of Next Meeting:
The next ordinary meeting of the parish council will take place on Monday 11th May 2026 at 7.30pm at the Community Centre.
23. Close of Meeting.
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