Monday, 2 September 2024 at 7.30pm

The Community Centre

Ladbroke Road

Bishop’s Itchington

CV47 2RA

 

Members of the public and press are invited to attend the parish council meeting and are welcome to address the parish council on any item on the agenda during the public forum. 

 

Please note that the meeting may be recorded or filmed and that the council is unable to give any guarantee that members of the public will not be included. If this concerns you, please contact the clerk prior to the meeting. If you would like to record or film a meeting, we encourage you to contact the council in advance so that we can ensure the necessary arrangements are in place.

 

Karen Stevens

Clerk to the Council  

 

         To receive and consider accepting apologies from members.

 

         Members are responsible for determining whether they have a disclosable pecuniary interest in any item on the agenda, as defined by                 regulations made by the Secretary of State and should disclose it and any other conflict of interest they may have, as soon as possible               after the start of the meeting. 

 

        To receive and consider granting any dispensation requests.

 

        i.  To approve the Minutes of the ordinary parish council meeting held on 1 July 2024.

        ii. To approve the Minutes of the extraordinary meeting held on 8 July 2024

 

       A maximum of 15 minutes is set aside for members of the public to address the council on any item on the agenda.  A maximum of 3                   minutes shall be allowed for each speaker.

 

       To hear from WRCC Housing who undertook the survey and compiled the report.

 

 

       i. To consider the holding objection submitted and whether this needs to be amended:

 

           42 Rupert Kettle Drive, Bishop’s Itchington, CV47 2PU: 2 no. sycamores – fell

 

       ii. To note the withdrawal of the following planning application:

 

          Land Off St Michaels Close , And Manor Road, Bishops Itchington - Demolition of no's 9-12 St Michael's Close and garages and erection            of 7 no. affordable housing units and associated development

 

      To exchange latest information with WCC and SDC councillors.    

 

      To discuss the provison of waste bins on the Yellow Land.         

 

      To discuss the issue of parking on the green open spaces in Old Road and Central Drive which is resulting in damage to the grass.

 

      To discuss if the parish council wish to make any comments regarding the consultation on the Review of SDC’s Statement on Gambling

      Gambling Policy | Stratford-on-Avon District Council

 

      To discuss the parish council’s response to the Local Nature Recovery Strategy survey.

 

      To review and approve the Community Emergency Plan for Bishop’s Itchington.

 

      To discuss and approve the following as appropriate:

       i.   Quote to repair emergency fire exit

       ii.  Quote to replace community centre garage door

       iii. Interior and selected exterior painting design

 

      To discuss and agree/accept the findings of the External Audit for 2023/2024.

 

      To discuss the possibility of joint working with Southam and Harbury on certain initiatives

 

      i.  To approve the minutes of the Complaints Committee held on 5 August 2024

      ii. To receive and accept the recommendations of the Formal Complaints Committee held on 5 August 2024.

 

      i.   To receive monthly financial reports for June 2024 and July 2024,

      ii.  To receive bank reconciliation reports for June 2024 and July 2024,

      iii. To approve accounts for payment 2 September 2024,

      iv. Renewal of AdvantEDGE Finance hosted services Contract – to decide whether to enter a one-, three- or five-year contract,

      v.  E-On Next (Pavilion Electric Supplier) to decide on a one, two or three-year Fixed Business Plan

 

      i.   Pavilion – medical facilities,

      ii.  Playground Update,

      iii. Cemetery Update

 

      To discuss whether this should become a standing item on the agenda to allow an opportunity for portfolio holders to update the parish                council on what is happening/planed within their portfolio responsibility

 

Members may raise any matter in brief here.

 

      Confidential matters, including those identified during the course of the meeting, to be discussed here following a resolution to exclude the          public under Section 100A of the Local Government Act 1972.

      To discuss and agree quotes for:

      i. Hedge laying at St Michael’s Church

      ii. Additional grass cutting – Scowcroft Drive and Starbold Drive

      iii. Repair to fencing at bottom of children’s play area

      iv. Ladbroke Road trees and vegetation

      v. Buffer Zone behind Mandale Close

      vi. Tree Survey Work – high risk trees

      vii. Chruch yard trees

 

      The next ordinary meeting of the parish council will take place on Monday 7 October 2024 at 7.30pm at the Community Centre.