Notice of Ordinary Meeting of the Parish Council - Monday 6 July 2026 at 7.30pm

The Community Centre, Ladbroke Road, Bishop’s Itchington, Southam, CV47 2RN

Members of the public and press are invited to attend the parish council meeting and are welcome to address the parish council on any item on the agenda during the public forum.

Please note that the meeting may be recorded or filmed and that the council is unable to give any guarantee that members of the public will not be included. If this concerns you, please contact the clerk prior to the meeting. If you would like to record or film a meeting, we encourage you to contact the council in advance so that we can ensure the necessary arrangements are in place.

 

Yours sincerely,

Jill Green

Clerk to the Council 

 

AGENDA

1.         Chairman’s Announcements

2.         Apologies:

            To receive and consider accepting apologies from members.     

3.         Declaration of Interests:

Members are responsible for determining whether they have a disclosable pecuniary interest in any item on the agenda, as defined by regulations made by the Secretary of State and should disclose it and any other conflict of interest they may have, as soon as possible after the start of the meeting.

4.         Dispensations:

To receive and consider granting any dispensation requests.

5.         Minutes:

To approve the following minutes from the ordinary meeting held on Monday 1^st June 2026.

6.         Public Forum:

A maximum of 15 minutes is set aside for members of the public to address the council on any item on the agenda.  A maximum of 3 minutes shall be allowed for each speaker.

7.         Planning Matters:

1. To Note the parish council’s response to:

A) 26/01366/TPO

Bishops Hill Nature Reserve Ropeway Bishops Itchington

Proposal

7 trees on boundary of nature reserve and properties on Rupert Kettle Drive, Meadow Crofts and Bishops Gate to be felled and stacked. G1 - 2 ash trees - Fell due to being infected with dieback and have been deemed an unacceptable risk through internal ash dieback management policy due to loss of crown density, size of tree and location adjacent to property. G2 - 3 ash trees - Fell due to being infected with dieback and have been deemed an unacceptable risk through internal ash dieback management policy due to loss of crown density, size of tree and location adjacent to property. T1 - ash - Fell as tree is dead due to being infected with dieback and have been deemed an unacceptable risk through internal ash dieback management policy due to loss of crown density, size of tree and location adjacent to property. Referred to as I1 on sketch plan. T2 - ash - Fell due to being infected with dieback and have been deemed an unacceptable risk through internal ash dieback management policy due to loss of crown density, size of tree and location adjacent to property. Referred to as I2 on sketch plan.

Response required by 24 June 2026 – No Representations Submitted.

Application Approved 29 June 2026

B)26/01268/COUR

Wells Motor Cars Ltd, Ladbroke Road, Bishops Itchington, Southam CV47 2RP

Proposal

Change of use from agriculture to Class E (commercial) and Class B8 (storage/distribution)

Response required by 25 June 2026 – No Representations Submitted.

2. To Consider the parish council’s response to:

A)26/01122/OUT

Land Off, Station Road, Bishops Itchington

Proposal

Outline planning application with all matters reserved, except for access into and out of the site, for the development of up to 200 residential units (Use Class C3), open space, hard and soft landscaping, highways works, infrastructure works, ancillary and associated works.

Response Required by 10 July 2026.                           

8.         County, District & Parish Liaison:

To exchange latest information with WCC and SDC councillors. 

9.         Grants – Bishop’s Itchington Play Group Request

To consider and decide upon the grant request submitted by Bishop’s Itchington Play Group.

10.       Playing Fields

1. To consider the request for ‘Yoga in the Park” sessions at the Playing fields on the 26 July and the 6  September at 7am, and finalise a response.
2. Pavilion - Cllr Lamont to propose storage options and internal improvements to the building that could be made.
3. To agree quotation for repair work required to play area.

11.       Councillors Corner

1. To finalise new dates & venue for Councillors Corner sessions.

12.       Speeding Compliance Data

1. Presentation of the analysis of the speeding compliance data by Cllr Tressler and Cllr Dugmore and agreement on any subsequent actions.

13.       Cemetery

1. To agree any further actions following repeated vandalism at the Cemetery.

14.       Tree Surgery

a. To agree work required to a Cherry Tree in Scowcroft Drive.

15.       Infrastructure Funding SDC

1. Agree actions following Cllr Gist’s request for consideration for funding of infrastructure, specifically for the Sports Pavilion.

16.       Finance:

1. To receive monthly financial reports for June 2026,
2. To receive bank reconciliation reports for June 2026,
3. To approve accounts for payment on 6 July 2026,
4. To approve the regular monthly payments (June 2026) for the current financial year as per 5.6 Financial Regulations 2019 for England,

17.       Portfolio Holders Update:

To receive updates from Portfolio Holders.

18.       Reports and Questions:

Members may raise any matter in brief here.

19.      Exclusion of Public & Press:

Confidential matters, including those identified during the course of the meeting, to be discussed here following a resolution to exclude the public under Section 100A of the Local Government Act 1972.

1. To consider quotations for ‘Erosion of Floor surface inside the cemetery gate’ and select a provider.
2. To consider quotations for ‘Erosion of Path in the Play Area’ and select a provider.

20.       Date of Next Meeting:

The next ordinary meeting of the parish council will take place on Monday 7^th September 2026 at 7.30pm at the Community Centre.

21.       Close of Meeting.

 

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